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Clubhouse
Upgrading Project Proposal
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West End Lawn Tennis Club
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Prepared By:
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The
Committee & Members
West
End LTC
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November
2003
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This documentation and information herein is the property of West End LTC and all unauthorised use
and reproduction is prohibited.
Copyright ã 2001 by West End LTC, Dundee, Scotland. All rights reserved.
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Table
of Contents
1.
Summary.............................................................................................................................. 3
1.1 Project Overview............................................................................................. 3
1.2 Project Impact.................................................................................................. 3
1.2.1 Junior Coaching............................................................................................ 3
1.2.2 Dundee City Tennis Tournament................................................................. 3
1.2.3 Schools Linkage............................................................................................. 3
1.2.4 West End Membership................................................................................... 4
2. Project Plans................................................................................................................. 5
2.1 Changing Room Plans................................................................................... 5
2.2 Cost Estimates.................................................................................................. 5
2.2.1 Material Costs................................................................................................ 5
2.2.2 Labour Costs................................................................................................... 5
3. Proposed Layout.......................................................................................................... 6
This project is to upgrade the clubhouse facilities at West End LTC, 101 Shaftesbury Road Dundee and to provide additional
second sex changing and toilet facilities.
This proposal is to address the need for boys and girls changing and toilet
facilities. At present the Club is only
able to offer a single toilet and as the activities of the Club grow this is
seen as inadequate.
The Club’s growth has taken different forms in recent years with
more coaching, in particular mini tennis, and the re-establishment of the
Dundee City Tennis Tournament. Both of
these activities have meant that there are more tennis players at the Club
placing increased demands on the facilities and it with this in mind and the
proposal that the Cub develop closer linkages with the local academy to offer
the tennis courts and coaching to its pupils that we wish to have a second changing
room and toilet.
This project is to be undertaken in a similar way to others carried
out at West End. We intend to use a mixture of direct funding
to support the material costs and to make use of the Club’s membership to
provide the labour to complete the project.
This model worked well with the fencing project and the transformation
to the overall site has been commented upon by the membership, our neighbours
and all who visit the Club.
Each of the following activities would benefit greatly from the
upgrading of the present clubhouse and the installation of a second changing
room and toilet facilities.
Junior coaching at the Club has continued to grow in recent years
and this has lead to a steady flow of juniors into the sport, some of whom have
gone on to take part in district squads.
In addition mini tennis has been supported by the Cub, both outdoors and
through the use of local indoor facilities and again this has led to more
members and their participation in mini tennis competitions. This mini tennis development followed the
successful “Awards for All” application for funding to support the purchase of
new Club equipment
1.2.2
Dundee City Tennis Tournament
Over the last two years the Club has hosted the re-established
Dundee City Tennis Tournament. This has
meant more players from the other Dundee clubs visiting West End and taking part in this
annual tournament. The re-establishment
of this tournament was supported in its first year by “Awards for All” funding
in an effort to improve the competitive opportunities for the Dundee area.
Through the Club’s own efforts and with support from the Dundee
Tennis Development Group linkages are being established with the local schools. It is proposed that during the summer term
the Club would make available its courts and possibly make provision for
coaching to the local academy. At
present tennis cannot be offered at the school and the Club wishes to address
this as a means of encouraging more juniors into the sport. The need for a second changing room and
toilet facilities may be a requirement placed upon the Club by the local
authority.
1.2.4
West End Membership
If the clubhouse is upgraded and a second
changing facility made available then it is obvious that this will benefit the
current membership and should also act as a catalyst to upgrade other parts of
the clubhouse. All of this may also go
some way to attracting new members to tennis and the Club.
In particular the current team members will
benefit from this addition as will the visitors to West End. At present the following team tennis is
played at West End and all will benefit from these changes.
·
National League, Men
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Scottish Cup, Men
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Henderson Vase, Mixed
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Dundee Invitation, Mixed
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Midland Leagues, Men x 2
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Midland League, Ladies
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Midland League, Juniors x 2
Of course the Club’s own competitions will
also benefit from this upgrading.
At present the clubhouse at West End has two changing
rooms, one which is in use with toilet and wash-hand basin and the other which
is not. This second changing room has
been left in a neglected condition for some considerable time but has the
structural basis to form a very serviceable facility.
The overall plan is to renew the floor in
the changing room and to install a toilet, sink and storage facilities. Some of the decay in the flooring is due to
damp and this is to be addressed in two ways.
Firstly the roof of the clubhouse is to be replaced and this is to be
done with materials recently donated to the Club. Secondly the outer wall is to be made sound
and a damp course installed. Each of
these tasks is to be undertaken with labour from the membership.
The proposal here is that North County support
the material costs and the Club support the labour costs with the overall
objective to upgrade the clubhouse in respect of the additional changing room.
The table below
gives a summary of the estimated project material costs.
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Foundations
and damp course installation
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£200.00
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Floor
replacement (Aggregate, sand and cement)
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£300.00
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Toilet, basin
and bathroom fittings and fixtures
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£250.00
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Drainage
piping and fittings
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£150.00
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Timber and
fixings
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£100.00
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Paint and
decoration materials
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£200.00
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Total
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£1200.00
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Table 1: Material Cost
Estimates
These material
costs will be matched with Club member labour to complete the project. The time to complete the project is expected
to be three full weekends with at least four people working five hours each
day. This estimate may then be used to
calculate the total number of hours in the project as below
Project Hours = 4 people x 5 hours x 2 days x 3 weekends = 120 hours
If these hours
were estimated at £10 then the labour contribution would be £1200.00 This, of course may work out differently in
practice with the effort being spread over more members and the time to
complete the work being longer than expected but then the only change would be
in the rate, which would come down accordingly.
The proposed layout of the second changing
facility will be as below. There may be
provision made for a shower facility but at this stage the priority is for a
second sex changing room and toilet with wash-hand basin.
Figure 1: Proposed
Changing Room Layout