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Short Tennis
Project Report - "Awards For All"
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West End Lawn Tennis Club
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Prepared By:
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The
Committee & Members
West
End LTC
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November
2000
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This documentation and information herein is the property of West End LTC and all unauthorised use
and reproduction is prohibited.
Copyright ã 2000 by West End LTC, Dundee, Scotland. All rights reserved.
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Table
of Contents
1.
Awards for All - Report......................................................................................... 3
1.1 Project Overview............................................................................................. 3
1.2 End of Grant Report...................................................................................... 3
1.2.1 Please give details of the ways in which
the grant has been of benefit to the work. 3
1.2.2 Enter the number of people who benefited
from the grant?................... 3
2. Grant Financial Details.......................................................................................... 4
3. Original Estimates...................................................................................................... 5
3.1 Short Tennis Programme............................................................................ 5
3.1.1 Short tennis nets............................................................................................. 5
3.1.2 Short tennis balls & rackets........................................................................ 5
3.1.3 Coaching & promotion................................................................................. 5
3.1.4 Notice board, interior................................................................................... 5
3.1.5 Notice board, exterior................................................................................... 5
3.2 Winter & Wet Weather Provision.......................................................... 5
3.2.1 Table tennis table........................................................................................... 5
3.2.2 Table tennis bats & balls.............................................................................. 5
4. Original Questions..................................................................................................... 6
4.1 Q: Tell us why the grant is needed
and describe what you want to do with the money. 6
4.2 Q: How many people will benefit from
the grant?.................... 6
4.3 Q: Who will benefit from the grant
and in what way?........ 6
4.4 Conditions of the Grant............................................................................. 7
5. Project Proposal....................................................................................................... 8
5.1 Questions to be Addressed........................................................................ 8
6. Project Cost Analysis............................................................................................. 9
6.1 Cost Estimates.................................................................................................. 9
Short Tennis Programme........................................................................................ 9
Winter & Wet Weather Provision...................................................................... 9
1. Short tennis nets..................................................................................................... 9
1. Table tennis table.................................................................................................. 9
6.1.1 Cost Estimate Details.................................................................................. 10
7. Project Results Reported.................................................................................. 12
7.1 Details of Grant Benefits........................................................................ 12
8. Supporting Information....................................................................................... 13
8.1 Aims of WELTC.................................................................................................. 13
8.2 History................................................................................................................. 13
8.3 Tennis Development..................................................................................... 14
8.4 Club Membership............................................................................................ 14
This project was undertaken to provide short tennis coaching and
equipment at West End LTC. The project
benefited from an “Awards for All” grant.
Awards for All – Unique Reference Number: AA246594
The report addressed the following questions.
The provision of this grant has allowed us to purchase equipment and
to run a short tennis programme. This
would not have been possible prior to this purchase. In addition the equipment has been used at
our millennium and centenary open day celebrations, at our weekly, Saturday
morning coaching sessions for juniors.
It has also lead to the local authority considering asking the Club to
provide short tennis programmes at two primary schools and at the Club next
year and in years to come.
The short tennis programme was run at the Club from 8th
May to 12th June over a period of six weeks. This particular programme included 18 junior
players and the Club gained four new members.
Dundee City Council is now in the process of considering asking West End to provide this activity
on an annual basis. We are also working
with the local authority to introduce short tennis to two primary schools in
the area and this will, it is hoped, lead to new members for the Club. Harris Academy the local secondary school
have approached the Club and may also be using the courts and the equipment
next season, as they do not currently have tennis facilities of their own.
In addition the equipment was used at the Club's millennium and
centenary open day celebrations when some 250 people came along and took part
in various activities. The equipment is
also being used each week on a Saturday morning when we run junior coaching
classes for beginners and improvers, although the main use is from the
beginners. The adults in the Club are
also making use of the table tennis equipment over the winter months when the
weather is not suitable for outdoor play.
Around 150 people will have benefited from the grant
The table below gives information on the project costs.
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Item
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Description (Supplier)
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Costs
(inc VAT)
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Estimate
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Actual
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Short Tennis Programme
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1. Short tennis nets
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(Zsig)
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£420
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£490.91
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2. Short tennis balls & rackets
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(Zsig)
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£246
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£160.75
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3. Coaching & promotion
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Coaching (D Proctor)
Local paper adverts for programme (D C Thomson)
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£112
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£114.89*
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4. Notice board, interior
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Felt and dry-wipe (Winters)
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£48
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£47.18
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5. Notice board, exterior
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Fabricated signage
(Plastics W Graham)
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£250
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£235.65
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6. Club programme support
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Coaching
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*
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*
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Wet Weather Provision
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|
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7. Table tennis table
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Stiga table tennis table
(Rugby Plus)
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£329
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£350.00
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8. Table tennis equipment
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Net, bats and balls
(David Low Sports)
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£30
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£47.18
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Total Cost
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£1435
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£1446.56
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Notes:
·
Coaching and promotion made up
of £72.00 coaching and £42.89 for adverts = £114.89
·
Notice board, exterior from
Graham's £179.28 + £31.37 (VAT) + £25.00 (Fitting) = £235.65
·
Club support estimate of
£150.00 not required to be reported.
·
Table tennis equipment £26.18
(net) + £16.00 (bats) + £5.00 (balls) = £47.18
The original estimates are detailed as follows.
Max Sports Ltd, Championship Set – 4 off @ £105 each £420
Max Sports Ltd, Slazenger Shortex Outdoor Balls – 48 off @
£14.50/doz
Max Sports Ltd, Slazenger Classic Rackets – 16 off @ £11.75 each £246
WELTC Coach, Weekly one hour sessions – 6 off @ 12/hr
Local Press, Advertising – 4 off @ £10 each £112
Winters Stationery, Unframed 4ft x 3ft – 1 off @ £47.95 each £47.95
Winters Stationery, Notice board 990mm x 686mm – 1 off @ £249.95 £249.95
NewITTS, Table tennis table TT56 – 1 off @ £305 each
Stiga ‘Elite’ net & post set – 1 off @ £16 each
Stiga spare net – 1 off @ £8 £329
David Low Sports, table tennis bats – 4 off @ £7.50 each £30
The original questions and answers are detailed as follows.
Answer: "To introduce and improve tennis within the area - see
attached details"
This grant is required to support the development of the West End
Lawn Tennis Club (the Club) in a number of ways and to allow the Club to reach
out to more potential participants in tennis playing and the activities of the
Club. The Club survives financially year
to year but currently does not have the funds to invest in ways to make an impact
on attracting new members.
The Club is active, supports a growing interest in tennis and over
recent years has built up a number of activities, which support tennis and the
local community. This would, with the
help of this grant, be taken a stage further and allow more people to enjoy the
sport of tennis. It will also allow the
Club to be able to provide more of a base in which the local community can come
together either as members of the Club or as visitors to the coaching
programmes or social events such as the Club’s Open Day and Tournament
Days.
The grant will allow the Club to carry on the following additional
activities and offer improved and additional facilities on its existing site.
·
A short tennis programme with
related equipment for juniors and others wishing to take part in tennis. It is important to provide coaching for
beginners, as they will ensure the Club’s future.
·
Enhanced winter and wet weather
provision to support the additional coaching.
·
Enhanced Clubhouse provision to
support the additional coaching and related Club facilities.
·
Enhanced environmental, safety
and security provision at the Club to ensure the programme of activities can be
maintained over a number of years.
Answer: Around 150 people will have benefited from the grant
Answer: Mainly young children, the Club and families with the
community
The young children in the community will benefit from the requested
equipment and related activities. This
will include members and non-members of the Club. The benefits include improving their levels
of fitness through supervised sporting activities. This is not intended to be an elitist tennis
school, more a welcoming programme where children can take part in fun based
sporting activities.
It is also expected that the facilities made possible with this
grant assisted project will benefit the Club’s overall membership and efforts
to welcome non-members who take advantage of other coaching and social
activities organised by the Club.
In addition the parents of these children will benefit through
coming along with the children and mixing with other parents and therefore
forming peer support groups and mixing with others within the community.
·
We will use the grant for the
purpose set out in the application.
·
We will not sell any equipment
purchased with the grant.
·
We will acknowledge the grant
in the annual at the AGM.
·
We will show the grant
separately in the annual accounts.
·
If we do not spend the entire
grant we will promptly return the unspent amount.
·
We will keep all financial
records and accounts, including receipts for items purchased with the grant for
at least two years and make these available on request.
Tell
us why the grant is needed and describe what you want to do with the money
This grant is required to support the
development of the West End Lawn Tennis Club (the Club) in a number of ways and
to allow the Club to reach out to more potential participants in tennis playing
and the activities of the Club. The Club
survives financially year to year but currently does not have the funds to
invest in ways to make an impact on attracting new members.
The Club is active, supports a growing interest
in tennis and over recent years has built up a number of activities which
support tennis and the local community.
This would, with the help of this grant, be taken a stage further and
allow more people to enjoy the sport of tennis.
It will also allow the Club to be able to provide more of a base in
which the local community can come together either as members of the Club or as
visitors to the coaching programmes or social events such as the Club’s Open
Day and Tournament Days.
The grant will allow the Club to carry on
the following additional activities and offer improved and additional
facilities on its existing site.
·
A short tennis programme with related equipment for juniors and
others wishing to take part in tennis.
It is important to provide coaching for beginners as they will ensure
the Club’s future.
·
Enhanced winter and wet weather provision to support the additional
coaching.
·
Enhanced Clubhouse provision to support the additional coaching and
related Club facilities.
Enhanced environmental, safety and security
provision at the Club to ensure the programme of activities can be maintained
over a number of years.
How
many people will benefit from the grant? (Please give a number)
150
Who
will benefit from the grant and in what way?
The young children in the community will
benefit from the requested equipment and related activities. This will include members and non-members of
the Club. The benefits include improving
their levels of fitness through supervised sporting activities. This is not intended to be an elitist tennis
school, more a welcoming programme where children can take part in fun based
sporting activities.
It is also expected that the facilities
made possible with this grant assisted project will benefit the Club’s overall
membership and efforts to welcome non-members who take advantage of other
coaching and social activities organised by the Club.
In addition the parents of these children
will benefit through coming along with the children and mixing with other
parents and therefore forming peer support groups and mixing with others within
the community.
The Cost estimates for the short tennis
project are outlined below.
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|
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£420
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£329
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|
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2. Short tennis balls & rackets
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£246
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2. Table tennis bats & balls
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£30
|
|
|
3. Coaching & promotion
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£112
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3. TV & video player
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£399
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4. Notice board, interior
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£48
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4. Coaching videos
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£94
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|
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5. Notice board, exterior
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£250
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5. Clubhouse heater
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£120
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6. Club programme support
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£150
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|
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Total
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£1226
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Total
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£972
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Club Activity
Support
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Environmental,
Safety & Security
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Table & chairs
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£231
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Court windbreak
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£340
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Kitchen Equipment
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£395
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Court brushes
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£76
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Catering Equipment
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£100
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Court pressure washer
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£299
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Carpet
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£240
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Clubhouse windows safety & security alterations
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£175
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Club equipment support
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£100
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Security lights
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£75
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Alarm
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£70
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Club alteration support
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£400
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Total
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£1066
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Total
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£1435
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|
|
|
|
|
|
|
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Notes: The figures in bold represent the Club
member’s contribution to the support of the programme. Overall this is based on some 70 hours of
effort.
·
Total £4699
·
Club’s contribution (In kind) £650
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Equipment
|
Cost
|
|
Short
Tennis Programme
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|
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Short
tennis nets
|
|
|
Max Sports Ltd, Championship Set – 4 off @
£105 each
|
£420
|
|
Short
tennis balls & rackets
|
|
|
Max Sports Ltd, Slazenger Shortex Outdoor
Balls – 48 off @ £14.50/doz
|
|
|
Max Sports Ltd, Slazenger Classic Rackets – 16 off @
£11.75 each
|
£246
|
|
Coaching & promotion
|
|
|
WELTC Coach, Weekly one hour sessions – 6 off @
12/hr
|
|
|
Local Press, Advertising – 4 off @ £10 each
|
£112
|
|
Notice board, interior Winters Stationery, Unframed
4ft x 3ft – 1 off @ £47.95 each
|
£47.95
|
|
Notice board, exterior Winters Stationery, Framed
notice board 990mm x 686mm – 1 off @ £249.95
|
|
|
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£249.95
|
|
Winter &
Wet Weather Provision
|
|
|
NewITTS, Table tennis table TT56 – 1 off @ £305 each
|
|
|
Table tennis table
|
£329
|
|
Stiga ‘Elite’ net & post set – 1 off @ £16 each
Stiga spare net – 1 off @ £8
|
|
|
Table tennis bats & balls
David Low Sports, table tennis bats – 4
off @ £7.50 each
|
£30
|
|
TV & video player
Freemans, Samsung tv/video player – 1 off @ £399 each
|
£399
|
|
Coaching videos
Zsig, Tennis coaching videos – 4 off @ £23.50 each
|
£94
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|
Clubhouse heater
Index, Winterwarm panel heater – 3 off @ £39.99
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£119.97
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|
Club Activity
Support
|
|
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Table & chairs
Winters
Stationery, Table 1800mm – 1 off @ £105
Winters
Stationery, Polypropylene stacking – 8 off @ £15.74
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£230.92
|
|
Kitchen, Catering Equipment
Freemans, Kettle –
1 off @ £40
Winters
Stationery, Catering urn – 1 off @ £150
Freemans, Toaster
– 1off @ £55
Freemans,
Microwave – 1 off @ £150
|
£395
|
|
Catering Equipment
Index, Dinner set
– 2 off @ £29.99
Index, Mugs – 30
off @ £3.99/six
Index, Cutlery set
– 2 off @ £9.99
|
£99.91
|
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Carpet
Freemans, Jazz tile 4m x
4m – 16 off @ £15 each
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£240
|
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3. Environmental, Safety & Security
|
|
|
Court windbreak
Max Sports Ltd,
Court windbreak 18m x 2m – 4 off @ £85 each
|
£340
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|
Court brushes
Max Sports Ltd,
Court brush – 4 off @ £18.95 each
|
£75.80
|
|
Court pressure washer
Freemans, Pressure
Washer – 1 off @ £299 each
|
£299
|
|
Clubhouse windows safety & security alterations
B&Q,
Polystyrene 4mm glazing 1800mm x 600mm @ £34.99 each
|
£174.95
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|
Security lights
B&Q,
Flashguard PIR bulkhead light – 3 off @ £24.99 each
|
£74.97
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|
Alarm
B&Q, A1 Alarm
kit – 1 off @ £69.99 each
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£69.99
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|
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|
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As part of the conclusion of the process
the Club submitted a report to the “Awards for All” funding body. The unique reference number used was AA246594 and contained the following
information
The provision of this grant has allowed us
to purchase equipment and to run a short tennis programme. This would not have been possible prior to this
purchase. In addition the equipment has
been used at our millennium and centenary open day celebrations, at our weekly,
Saturday morning coaching sessions for juniors.
It has also lead to the local authority considering asking the Club to
provide short tennis programmes at two primary schools and at the Club next
year and in years to come.
The short tennis programme was run at the
Club from 8th May to 12th June over a period of six weeks. This particular programme included 18 junior
players and the Club gained four new members.
Dundee City Council is now in the process of considering asking West End to provide this
activity on an annual basis. We are also
working with the local authority to introduce short tennis to two primary
schools in the area and this will, it is hoped, lead to new members for the
Club. Harris Academy the local secondary
school have approached the Club and may also be using the courts and the
equipment next season, as they do not currently have tennis facilities of their
own.
In addition the equipment was used at the
Club's millennium and centenary open day celebrations when some 250 people came
along and took part in various activities.
The equipment is also being used each week on a Saturday morning when we
run junior coaching classes for beginners and improvers, although the main use
is from the beginners. The adults in the
Club are also making use of the table tennis equipment over the winter months
when the weather is not suitable for outdoor play.
This section gives more detail of the
materials expenditure and dates.
|
Item / Activity
|
Estimate
|
Cost
|
|
Short Tennis Programme
|
|
|
|
Short tennis nets
|
£420
|
£490.91
|
|
Short tennis balls & rackets
|
£246
|
£160.75
|
|
Coaching & promotion
|
£112
|
£114.89
|
|
Notice board, interior
|
£48
|
£47.18
|
|
Notice board, exterior
|
£250
|
£235.65
|
|
Wet Weather Provision
|
|
|
|
Table tennis table
|
£329
|
£350.00
|
|
Table tennis equipment
|
£30
|
£47.18
|
|
Total
cost
|
£1435
|
£1446.56
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Table 3: Material Cost
Currently at the West End Lawn Tennis Club
in Dundee there is a reasonably healthy membership which is able to support a
good playing squad standard. The club
participates in the Midland Counties of Scotland LTA leagues with three senior
and two junior teams. A number of the
members have also been selected for regional coaching and one of the juniors
has been selected for coaching with the Scotland
squad at Largs.
The Club runs a number of coaching
initiatives throughout the year to improve playing standards and to encourage
children and adults into tennis. An
example of this are the junior coaching sessions which are run at the weekends
and are open to members and non-members.
These are very popular and well attended.
The facilities of the Club include four all
weather tennis courts which provide a good playing surface for all
standards. These courts were laid down
some nine years ago through a loan from the Scottish LTA, which is being
serviced from club subscriptions.
The West End LTC would benefit
from an improved clubhouse, which is suitable for its needs. The present clubhouse is over ninety years
old and due to its wooden construction and the recent attacks of vandalism it
has sustained is in need of replacement.
An aim of the Club is to provide a new clubhouse, for Club activities,
committee meetings, hosting visiting teams and holding local tournaments.
- To provide tennis and
related sports centre in the west of Dundee, for the development
of tennis activities for all ages and abilities..
- To retain existing and
attract new members in the categories of junior, adult and family.
- To offer a range of
enjoyable sporting and social activities for the local community, with an
emphasis on family participation.
The West End Lawn Tennis Club is located at
101 Shaftesbury Road, Dundee. The Club has been in
existence for some 100 years. Over that
time it has acted as a centre for the playing and development of tennis in the
west end of the city of Dundee.
From local records the WELTC has been in
existence since 1900 when the address was listed as Westpark Road
and the president at that time was Mr Hendry.
In 1902/3 the address then became Shaftesbury Road and the president was Mr Draffen.
There has been, over the years, a number of tennis milestones recorded
at the West End Lawn Tennis Club. One of
significant note was past member, Joyce Hume (Barclay) who played with Winnie
Shaw (Wooldridge) in the semi-finals at Wimbledon in 1982 and Anita Ellis who also reached the semi-finals of Wimbledon. It has also been noted that in past years
there have been national tournaments held at the Club and it has been known
that up to 1500 spectators have supported such events.
The main activity of the Club is tennis and
over the playing season the Club offers a number of tennis opportunities, in a
coaching, competitive or social environment.
Each of these approaches help towards improving the tennis playing
standard at WELTC. Even the social
events help to encourage those who would not normally get involved with the
sport to take up a racket and have a hit.
The Club is affiliated to the Lawn Tennis Association (LTA) through the Midlands Counties and
the Scottish LTA.
One of the aims of WELTC is to improve the
tennis activities to meet the needs of present and future members. To do this the potential of the Club must be
explored and an inventory of the resources developed including the facilities,
members and finances. With this and an
understanding of the tennis needs of the current membership potential coaching
schemes may be identified and marketed through the Club. This should be done in partnership with local
schools, universities and the local authority.
The WELTC tennis event calendar runs from
April to October and starts with an “Open Day” which is normally held in May. This year the event was supported by the LTA’s
“Play Tennis” initiative. This event is
able to offer old and prospective members a chance to take part in coaching and
fun tennis events as well as use the day to raise funds for the Club. It is normal for the Club to organise two
“American Tournaments” during the tennis season and these events are a mix of
serious and social tennis along with a day out for the family and some fund
raising activities.
The most serious tennis activity run
internal to the Club are the Club Championships when the Club trophies which in
some cases date back to 1903 are contested.
These Championships include competitions in the categories of junior
boys and girls, singles, under 12 and under 18 as well as adult gents and
ladies singles, doubles and mixed doubles.
The format for these is a knockout competition with the exception of the
under 12 juniors which is a round robin format.
The conclusion of this activity is Finals Day, which is held in August,
with a social and fund raising BBQ for all the family.
For many years the Club has supported a
number of teams within the Midlands Counties of Scotland
league structure with Junior, Gents and Ladies teams. The teams have been more successful in
previous years but there is every possibility to recapture this success in the
coming seasons at Midlands and Scottish level.
At this time there are some 145 members of
the Club. This is made up of families,
seniors and juniors with a mix of male and female members. There is also a good spread of ages within
the club with the youngest coaching pupil five years of age and the oldest
player a lady in her eighties. Should
the development of WELTC be progressed to plan it is expected that this number
would grow. The appeal of the Club and
its facilities are tennis but extends to social interaction both of which would
benefit the local community.
|
Ages
|
Male
|
Female
|
Totals
|
|
0 - 4
|
2
|
2
|
4
|
|
4 - 16
|
47
|
20
|
67
|
|
17 - 24
|
6
|
2
|
8
|
|
25 - 39
|
2
|
2
|
4
|
|
40 - 65
|
21
|
27
|
48
|
|
65 +
|
3
|
11
|
14
|
|
|
|
|
145
|
Table
1: Current Membership Analysis
